Administration Officer (Aged Care)
Job No:
SHM1212
Location:
St. Kilda
Your future workplace
Sacred Heart Mission is a community of dedicated people working together to end homelessness, deep disadvantage and social exclusion. Our strength lies in our shared purpose and values. We welcome individuality and support each other to bring our best and whole selves to the work we do each day.
Join us in making a meaningful difference in a fun and friendly organisation with a big heart.
Your new role
The Administration Officer at Sacred Heart Community is a key team member, responsible for ensuring the efficient and smooth operation of our residential aged care facility. This role provides vital administrative support to the Administration Coordinator and the broader Sacred Heart Community Team contributing to the quality of care for our residents.
With a focus on accuracy, compassion, and confidentiality, the Administration Officer handles a wide range of tasks, from maintaining resident records to supporting compliance processes and facilitating effective communication across the facility. This position plays an essential role in upholding our commitment to excellence in aged care.
Although the role is 4 days a week, we are open to considering candidate who wish to work 5 days (30.4 hours over the week)
Click here to download a copy of the position description
Your day-to-day
Your duties will include but not limited to:
- Provide reception and administrative support to the Administration Coordinator, including responding to calls, handling daily tasks, and redirecting enquiries appropriately
- Take responsibility for day-to-day roster administration.
- Accurately process and authorise timesheets.
- Support with staff recruitment and variation processes and payroll queries, liaising with the People & Culture team as relevant.
- Assisting staff with administration duties.
- Manage Accounts payable processes, including preparing purchase orders.
- Authorise and process petty cash and bank card transactions.
- Responding to all client queries.
- Assisting clients with their finances.
We're looking for someone
- With proficiency in time and attendance systems (HumanForce preferred).
- With Proficiency in MS Office applications and strong computer skills.
- Excellent communication skills, both verbal and written.
- Who is organised, can manage time effectively and is able to work independently.
- Who demonstrates compassion, initiative and values confidentiality.
- With previous experience in the Aged Care Sector (desirable).
- With Current NDIS Clearance or willing to apply for it at the earliest.
You can look forward to
- Permanent Part time role (0.8 FTE)
- Completing your workday knowing you have made a meaningful difference to residents’ lives
- Professional and career development opportunities, including participation in organisation-wide initiatives like the Rainbow Collective and Culture Champions.
- Salary packaging expenses like your rent, holiday accommodation and dining out: up to $15,990 p.a pre-tax.
- Generous leave entitlements, 17.5% annual leave loading, gifted leave over holiday period, wellbeing leave & more.
- A supportive work environment including: 1 on 1 regular line supervision, Psychological First Aid and EAP available.
- Being in the heart of St Kilda – close to the CBD, public transport, shops and cafes.
Come and Work with us
To join our team, simply scroll down and enter your details below.
For more information about the role, please contact Thilanka Amarasinghe, Administration Coordinator at tamarasinghe@sacredheartmission.org.
Closing date for applications: Wednesday 15 April 2026, 11:59pm.
Shortlisting for this position will commence immediately, and the position may close earlier than stated if we have found suitable candidates.
